What an Australian payslip must include
Employers must give every employee a payslip within one working day of paying them, on paper or electronically. Under the Fair Work Regulations a payslip has to show:
- the employer's name and ABN, and the employee's name;
- the pay period and the date of payment;
- the gross and net amounts paid;
- for hourly workers, the ordinary hourly rate, hours worked at that rate and the amount paid at that rate;
- any loadings, allowances, bonuses, incentive payments, penalty rates or other separately identifiable entitlements;
- each deduction, with the name or name and number of the fund or account it was paid to;
- superannuation contributions made for the employee's benefit and the fund they were paid to.
Every field in this generator maps to one of those requirements. Annual salary employees should show their annual rate in an earnings line description if their award or agreement requires it.
How to create a payslip
- Enter the employer's name and ABN, and the employee's name and employment type.
- Set the pay period dates and the date the employee is paid.
- Add an earnings line for each type of pay — ordinary hours, overtime, penalty rates, allowances, bonuses — with hours or quantity and the rate.
- Enter the PAYG tax withheld and any authorised deductions.
- Check the super rate, fund name and payment date. Under Payday Super the contribution must reach the fund within seven business days of payday.
- Review the preview, then print it or choose "Save as PDF" in your browser's print dialog.
Example
The form opens with 76 ordinary hours at $35 and 4 overtime hours at $52.50, giving gross pay of $2,870.00. Super is calculated on the ordinary-hours qualifying earnings of $2,660 at 12%: $319.20. Overtime generally isn't part of the super base. Replace these values with your own.
Your data stays on your device
The generator runs entirely in your browser. Names, ABNs, pay amounts and fund details are not sent to our servers, stored in a database or shared with analytics. Closing the page clears them. Because nothing is saved, keep your own copy of every payslip: employers must keep time and wages records for seven years.
PAYG withholding
The generator records the tax you have withheld; it doesn't calculate PAYG withholding for you, because the right amount depends on the employee's TFN declaration, tax-free threshold claim, study loan and Medicare variations. Use the ATO tax tables, the ATO tax withheld calculator or your payroll software, then enter the figure. For an annual estimate, see the take-home pay calculator.
Using payslips honestly
Payslips are legal records of real payments. Creating a payslip for pay that wasn't made, or altering one to show a different amount, and using it with a lender, landlord, government agency or anyone else can be fraud. Our terms of use prohibit using this tool to create false or misleading documents. Use it to record genuine payments, to prepare drafts for your payroll records, or to understand what a correct payslip contains.
Single Touch Payroll
A payslip is not a substitute for Single Touch Payroll reporting. Employers must report each pay to the ATO through STP-enabled software, which from 1 July 2026 also carries new Payday Super fields. Small employers who only need occasional payslips should check whether their STP solution already issues them.
Tips for accurate payslips
Show each type of pay on its own line so the employee can check rates against their award: ordinary hours, overtime at each rate, weekend and public holiday penalties, allowances and leave taken. Name deductions clearly and only make deductions the employee has authorised in writing or that the law requires. Double-check the pay period matches your roster, and keep the employer details identical on every payslip.
Frequently asked questions
Is this payslip generator free?
Yes. There is no sign-up, no watermark and no payment step.
Can I save the payslip as a PDF?
Yes. Select Print or save as PDF and choose Save as PDF as the printer in your browser.
Is my information stored?
No. The payslip is built in your browser and nothing you type is sent to our servers.
When must employees receive a payslip?
Within one working day of being paid, in paper or electronic form.
How long must employers keep payslips?
Employers must keep time and wages records, including payslips, for seven years.
